Project Secretary to the COO

Position Summary

Project Secretary to the COO (Chief Operating Officer) is an administrative and coordination role that supports both the COO and operational/project teams.

Job Functions, Responsibilities & Authorities

• Manage the COO's calendar, meetings, travel arrangements, and correspondence.
• Prepare meeting agendas, minutes, presentations, and reports.
• Coordinate with project managers, and department heads.
• Track project schedules, milestones, and action items.
• Monitor project documentation and maintain records.
• Prepare operational and project status reports for management.
• Follow up on decisions made by the COO and ensure timely completion of assigned tasks.
• Assist with budgeting, procurement, contracts, and coordination.
• Organize executive meetings, board meetings, and project review sessions.
• Maintain confidentiality of sensitive business information....