Facilities Operations & Admin Coordinator
Ubiquity Global Services, Inc. • biñan, laguna • Posted June 03, 2026
About the Role
- Perform various administrative tasks, including handling emails, letters, filing, and correspondence.
- Maintain accurate records and ensure the confidentiality of files and documents.
- Coordinate internal and external meetings, prepare relevant documents, and take and distribute meeting minutes.
- Handle phone calls professionally, manage emails, and prioritize correspondence.
- Prepare presentations, documents, and back-office paperwork as needed.
- Manage external business and client relations/visits.
- Oversee contracts and providers for services such as security, parking, cleaning, transportation and concessionaires.
- Assist in monitoring of maintenance and repair of facilities (in rare cases where MST is not
around) - Coordinate the work of contractors.
- Coordinate multiple projects to meet deadlines and project plans.
- Generate and present regular reports and reviews of facility-related budgets,...