Executive Secretary

Responsibilities

• Manage the General Manager’s calendar, appointments, travel arrangements and daily priorities
• Handle correspondence, calls, emails and documentation with strict confidentiality
• Coordinate meetings, prepare agendas, take minutes and track follow-up actions
• Liaise with internal departments, Owner’s Office, Board members and external stakeholders
• Coordinate VIP arrangements including bookings, transfers and special requests
• Monitor guest feedback platforms and prepare professional responses and summaries
• Manage documentation, approvals, expenses and maintain proper filing systems
• Support corporate events, executive activities and ensure smooth Executive Office operations

Requirements

• Diploma/Degree in Business Administration, Hospitality or related field
• Minimum 3–5 years of experience in executive secretarial or administrative roles
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