Executive Assistant

I. JOB MISSION/SUMMARY

To handle office administration, which include record and file safe keeping, report preparation and other correspondences, immediate superior’s itinerary and schedules and handling of customers and visitors and other administrative assistance.

II. DUTIES/RESPONSIBILITIES

Office Administration

1. Coordinates and directs office services, such as records and budget preparation, personnel, and housekeeping, to aid executives.
2. Safekeeping of confidential files and other relevant documents.
3. Checks all incoming documents before the approval and signature of the President.
4. Monitors weekly schedules, reporting of Sales Executives; reports/updates of all Cost Centers Group on a weekly basis.
5. Files and retrieves corporation documents, records, and reports.

Reports

1. Prepares records and reports, such as recommendations for solutions of administrative problems...