Document Management Staff/Documentation Staff

Responsibilities

• Create, update, and maintain filing systems (physical or digital) to ensure files are organized for easy retrieval.
• Classify, label, and index files, records, and documents according to established procedures and guidelines.
• Organize and maintain electronic files and documents on the company’s server, cloud storage, or document management system.
• Assist in migrating physical files to digital formats (scanning, indexing, uploading).
• Track and log document requests to ensure the proper handling and timely retrieval of files.
• Ensure all files are handled with confidentiality and in compliance with privacy regulations.
• Monitor file management processes to ensure compliance with internal standards and external regulations.
• Assist employees or departments with file organization, document retrieval, or filing-related issues.
• Generate reports on file status, retention schedules, and fil...