Administrative Assistant 1 (NY HELPS) - Vacancy ID#218716

Duties Description PREFERRED QUALIFICATIONS:
Clerical and data entry experience, Proficient in Microsoft office, especially Word and Excel; SharePoint experience preferred.

DUTIES:
This position is responsible for entering numerous grant and vendor contracts that are sent to the Fiscal Bureau for payment and processing. These include Federal funding for our CSBG program as well as our Coastal Zone Management Program. This position will work alongside other staff performing data entry and providing clerical support for the Contract Administration Unit and the rest of the Bureau. Functions to be performed include, but are not limited to:

• Receipt, logging, and distribution of incoming mail.
• Updating and tracking of paid dates in various SharePoint sites.
• Data entry of vouchers in SFS to avoid interest payments.
• Submission of contract transactions in EDSS and the Statewide Financial System (SFS).
• Provide relevant staff with tracking...